Tracking Flight Time Limits and Rest Requirements: FAR 121, FAR 135, and Transport Canada
You can use ZuluLog to track your compliance with flight time limits and rest requirements. ZuluLog supports all requirements imposed by FAR 117, FAR 121, FAR 135, Transport Canada, and Australia.
In this section, we will discuss how to track the more straightforward limits, i.e. all except FAR 117. If you need to track FAR 117 limits, read this section first, then move on to the next section.
Duty time limits, flight time limits, and rest requirements are tracked via operational schedule records, entered from Currency/Schedules -> Operational Schedules.
Operational schedules can be of several different types, but the important types for calculating flight and duty limits are:
- Flight schedules
- Duty schedules
(For FAR 117 tracking, you will also use Deadhead, Rest Within Duty, and Short Call Reserve schedules. These will be discussed in the next section.)
Before entering schedules or tracking your compliance:
- Go to My Profile -> Contact Details, and set your home airport code. This will be used for time zone conversions, and also for FAR 117 calculations.
- Go to Currency/Schedules -> Schedule Preferences, and set your preferred time zone mode. You can select Zulu time, time at your home airport, or time at your departure and arrival airports for each schedule.
(Note that regardless of which time zone mode you select, you can change your preference at any time, and any existing schedule records will respect your new time zone selection.)
Entering Flight and Duty Schedules
You'll enter your flight and duty schedules from the Currency/Schedules -> Operational Schedules screen. Enter an entire duty period as one record of type Duty Time. Then, enter any flight schedules "inside" the duty period.
- Let's say you report at 0900 local time on May 12, 2015, and are off duty at 1800 local time. Enter a record of type Duty Time for this period.
- Let's say you have a flight scheduled from 1000 local time to 1046 local time inside this duty period. Enter a record of type Flight Schedule for this flight. Remember to enter the correct number of scheduled pilots.
- Enter any subsequent flights during this duty period.
- Enter any deadhead legs as type Deadhead.
- All time when you are not on duty is considered rest time.
Once you've entered your flight and duty times, you can view them in list form using the Operational Schedules screen, and in calendar form from the Operational Calendar and Schedules by Pilot screens.
Note: After you have completed a duty period, you can edit flight schedules inside the duty period, and click Create Flight Record. This will create an entry in your pilot logbook for the scheduled flight, using the actual flight time you enter on the schedule screen. This saves you from having to re-enter the flight details from the Add Flight screen.
Checking Rest Requirements and Flight Time Limits
Go to Currency/Schedules -> Flight/Duty Time Compliance. Select the appropriate regulatory chapter from the drop-down list, and click Calculate. Once you do this, the system will look at:
- All flight/duty schedules in the future
- All flight/duty schedules up to one year in the past
The system will test each duty period and flight schedule for compliance with regulations such as:
- Total flight time limits for any period of 7 days, 1 calendar month, 1 calendar year, 365 calendar days, and so on.
- Total hours of flight time within any consecutive 24 hours, 168 hours, and so on, depending on the number of pilots for the flight.
- Minimum number of rest period, and minimum duration of rest periods, depending on factors such as duty time length, scheduled flight time length, and number of pilots.
- And so on.
Once the calculations are complete, you will see a table for each relevant regulatory section, along with any messages regarding compliance warnings or violations. If you see a chapter listed with no messages, that means ZuluLog did not find any concerns with your schedules regarding that chapter.