Using the Flight Entry screen

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Flexible Level of Detail

Only a few fields (Flight Date, Aircraft ID, and Route) are required! You can enter as much or as little detail per flight as you wish. You can also go back and add more detail to any flight later.


Entering Dates and Times

See Entering Dates for detailed help.

Also note that if you're entering multiple flights on a single day, you should enter a date and time, not just a date. Otherwise, all flights on that date will be assumed to have a 0000Z start time, and they will not show up in the correct chronological order.


Entering Flight Times

You can enter flight times in the following formats:

(Example: One and a half hours of flight time)



You can change the way flight times are displayed from the Flight Entry Preferences screen. Regardless of this setting, you can still enter flight times in any of the above formats, and they will be recognized correctly.


Entering Aircraft IDs

In general, you'll enter the aircraft ID for each flight the same way you've always done in your paper logbook. If you use the "N-number" (country code prefix) as your aircraft ID, do not omit the prefix.


Example: For an American registered aircraft such as N924LP, enter N924LP, not 924LP. For a Canadian registered aircraft such as C-FFRM, enter C-FFRM, not FFRM.


Entering Route of Flight

Enter the airport codes along your route of flight, separated by spaces, dashes, or other symbols as you wish. Enter airport codes in either ICAO (4-letter) or IATA (3-letter) format. Smaller airports can be entered using the FAA code (letters/numbers). You can also look up airports by country/state and city by clicking on the "Route" link.


Examples of routes:



When you view your flights, the system will show you the airport code you entered, as well as additional airport information.

You can use arbitrary latitude/longitude coordinates in your route as well. See Using GPS coordinates (latitude/longitude) in the Route field for more information.

For flights around a single airport with no intermediate stops, enter just the airport code as your route of flight. Do not use LOCAL, LCL, LOC, etc. to indicate local flights.


Using the "Company" Drop-Down Field

If you're an individual customer, your only available selection on this drop-down field will be "Personal." If you're a professional customer, you'll also see an entry for the company you're associated with. If the flight you're entering is on behalf of your company, select it from the "Company" drop-down field. If the flight you're entering is personal, select "Personal".


Entering "Dual Received" Time

Select "Student" under the "Flight crew role" drop-down. Your total flight time will be recorded as Dual Received (flight instruction) time, and will display appropriately in the Dual Received column in your pilot logbook view. As determined by regulations you can also enter PIC time for training flights in aircraft you're currently rated in, by manually filling in the "PIC Time" boxes.


Entering Complex Time, Multi-Engine Time, Tailwheel Time, etc.

This is tracked for you automatically via the Aircraft Definition entries for each tail number. See the detailed help here.


Entering Simulator/FTD Time

See Entering Simulator/FTD time for detailed help on this.


Entering Approaches

Enter approaches (up to nine per flight) in the fields near the bottom of the screen. Use the format "<airport code> <approach type> <rwy> [category]". For example:



Enter each approach in a single field under "Instrument approaches". Do not break up the components of each approach (airport, approach type, runway) into separate fields.


Also, enter your day/night approach totals for the flight in the "totals" section in the middle of the screen.


Safety Pilots, Instructors, Passengers, and Other Crew

You can enter other crewmembers' names in the fields provided. If your flight had a safety pilot, instructor, or examiner, enter his/her name first. Enter other passenger/crew names below. You can use the Flight Remarks field to enter more information about roles of the other crew.


Entering Time as an Instructor, Safety Pilot, etc.

Select "Instructor", "Safety Pilot", or other appropriate value from the "Flight crew role" drop-down. You can then use the same drop-down on the Flight Viewer screen filters to isolate and total this time as desired.


Entering PIC Time, SIC Time, etc.

If you are acting as PIC for the flight, select "PIC" from the "Flight crew role" drop-down. When you enter the total flight time, that time will automatically be copied into the "PIC Time" boxes as well.


If you are flying as SIC, select "SIC" from the "Flight crew role" dropdown. You can still record PIC time for this flight as determined by regulations, by manually filling in the "PIC Time" boxes.


Entering Ground Instruction Time

To log ground time, use the "Enter Ground Instruction" screen from the Pilot Logbook menu.


Checkrides, checkouts and flight reviews

The "Flight review type" drop-down is used to indicate successful checkrides, checkouts, flight reviews, and instrument proficiency checks. For any failed checks, leave the drop-down set to "None," because this field is used for calculating pilot currency. You can still record the details of any failed checks in the "Flight Remarks" text box.

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